2017-07-12 Board of Directors Meeting

Imprint Publications

Board of Directors

Wednesday, 2017-07-12 at 5:30PM

Imprint Publications

 

Chair Andres Agustin Fuentes Martinez
Secretary Tristan Potter
Attendees Rameesha Qazi, Tristan Potter, Andres Agustin Fuentes Martinez, Ramona Leitao, Kimberly Newhouse, Ann Marie Shackleford, Laurie Tigert-Dumas, Nathan Tierney, Paula de Villavicencio
Expected Absences Joe Giuffre

Open Session

Preliminaries

 

The Chair called the meeting to order at 5:33PM.

Preliminaries (Chair Fuentes)

  1. Motion: Resolved, the Board appoints Tristan Potter as the acting secretary for the meeting.
    Moved by Andres Fuentes, seconded.

    Carries unanimously.

Approval of the Agenda (Chair Fuentes)

  1. Motion: Resolved, the Board approves the agenda for this meeting.
    Moved by Rameesha Qazi, seconded.

    Carries unanimously.

Approval of the Minutes (Secretary)

  1. Motion: Resolved, the Board approves the public minutes for 2017-06-06.
    Moved by Ramona Leitao , seconded.

    Carries unanimously.

Reports & Updates

Board Reports

  1. Officers
    1. Chair
      1. No questions.
    2. Treasurer
      1. A board member asked about progress on changing our bank account structure to be more profitable. The treasurer will inquire with the accountant about progress on this.
    3. Secretary
  2. Directors
  3. Finance Committee
  4. HR Committee
  5. Strategic Plan Committee
    1. They have started meeting, and will be meeting in the next week to review their next steps for the year.

Staff Reports

  1. Executive Editor
    1. Directors had a conversation about the Readership Survey. It was decided that there should be a soft launch and that it should be built and published. A director raised a concern that it was being advertised in the paper but didn’t seem to have been launched.
  2. Advertising Manager
    1. The Advertising Manager was on the road.
    2. Contracts with Athletics and WCMS are coming in soon, and will be sent to Board for approval before the frosh issue.
    3. A new water cooler needs to be purchased. Laurie will investigate pricing and get approval from the finance committee.
  3. Finance Manager
    1. Submitted a written report via email to the Board. Questions can be directed to financecommittee@uwimprint.ca.

General Orders

Staff Annual Plans (Chair Fuentes)

  1. Motion: Resolved, the Board approves the APM and EE annual plans.
    Moved by Rameesha Qazi, seconded.

    Carries unanimously.

Strategic Planning Committee Budget (Chair Fuentes)

  1. Motion: Resolved, the Board approves $1500 for the Strategic Planning Committee.
    Moved by Ramona Leitao, seconded.

    The Treasurer was consulted, this is a viable sum of money to allocate.

    Carries unanimously.

Orientation Editor Budget (Chair Fuentes)

  1. Motion: Resolved, the board approves $3000 to pay for the Orientation Editor position.
    Moved by Ramona Leitao, seconded.

    Carries unanimously. Rameesha Qazi abstained.

Staff Hiring (Chair Fuentes)

  1. Discussion: (10 min)  Staff Hiring Policy (Policy 10).

 

  1. Motion: Resolved, the Board approves the changes to Policy 10.
    Moved by Ramona Leitao, seconded.

    Carries unanimously.

Staff Board Reports (Chair Fuentes)

  1. Discussion: What does board need in a staff report to be properly informed of the goings on of Imprint. (Sample document for discussion)

 

New Business

  1. As Required.

Closed Session

General Orders

Entering Closed Session (Chair Fuentes)

  1. Motion: Resolved, the board moves into Camera.
    Moved by Rameesha Qazi, seconded.

    Carries unanimously.

Approval of the Minutes (Secretary)

  1. Motion: Resolved, the Board approves the confidential minutes for 2017-06-06.
    Moved by Rameesha Qazi, seconded.

    Carries unanimously.

HR Updates (HR Chair Potter)

  1. Discussion:

New Business

  1. As Required.

 

  1. Resolved, the Board remains in Camera.
    Moved by Tristan Potter. Seconded.

    Fails unanimously.

 

With the agenda exhausted, the meeting adjourned at 6:45PM.

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